Special Events Manager

Position summary:

The Special Events Manager is responsible for overseeing the planning, coordination, and execution of Polar Plunge events and various fundraising activities for Special Olympics Minnesota. This full-time role requires effective management of logistics, volunteer engagement, and on-site operations to ensure successful events that align with SOMN’s mission.

Reports to: Director of Special Events

Position responsibilities:

Event management

• Lead the management of Polar Plunge events and other fundraising initiatives, including charitable sports tournaments, races, and community partnerships.
• Coordinate all logistics, ensuring seamless planning and execution of events.

On-site operations

• Provide on-site management and direction during events to ensure a high-quality experience for attendees and participants.
• Supervise staff and volunteers, ensuring proper engagement and adherence to safety protocols.

Financial tracking

• Monitor and forecast revenue, expenses, and participation metrics for events to ensure financial targets are met.

Compliance and training

• Maintain relevant training, certifications, and licenses to ensure compliance with all regulations and safety standards.
• Direct and assist staff and volunteers in the proper handling of equipment.

Recruitment and relationship-building

• Support Law Enforcement Torch Run (LETR) recruitment strategies, engaging law enforcement officers and agencies for participation.
• Cultivate and maintain relationships with stakeholders to secure long-term engagement with SOMN’s mission and programs.

Support for organizational initiatives

• Provide support for various SOMN events, competitions, and training activities, including logistics coordination and volunteer engagement.

• 2-4 years of experience in event planning regarding fundraising or nonprofits.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and oral communication skills to collaborate effectively with team members and external partners.
• Proven experience in customer service with demonstrated ability to connect with others and help various stakeholders achieve their goals.
• Must be able to pass a background check and have a clean drivers record with a valid driver’s license.
• Experience with CRM systems (such as Raisers Edge), and Microsoft Office Suite, preferred.
• Ability to work independently at times.
• Access to a vehicle as transport to and from events.

Our comprehensive benefits package includes health, dental, and vision insurance; life, AD&D, and long-term disability insurance; health savings account, flexible spending accounts, 401K plan, flexible time off and paid holidays.