Special Events Manager

The Special Events Manager is responsible for supporting events and in-kind donations for Clearbrook. The Manager is a member of the Development & Marketing Department, reporting directly to the Director of Special Events.

Essential Functions:

Event Coordination

• Support special fundraising event planning, participant registration, auction/raffle logistics, favors/giveaways and event materials, décor and supplies.
• Assist in event logistics and serve as the co-lead on event day, alongside the Director of Special Events, to provide an excellent experience for all participants.
• Assist with project management/planning, performance tracking, and results reporting for all fundraising events.
• Assist with post-event receipts and auction item distribution, as well as event wrap up and communications.
• Serve as primary liaison with event vendors and assist with venue selection and contracting.

In-Kind Donations/Third Party events

• Manage in-kind donation research, tracking and acquisition for the department, and for select program events 
• Develop in-kind partnerships and assess in-kind needs for events and special projects 
• Assist with and serve as the local contact for third-party events in the community as the opportunities become available or as assigned. 

Volunteer Coordination

• Responsible for volunteer recruitment and management for events.
• Manage Associate Board service projects and events with Clearbrook clients
• Track volunteer information in VolunteerHub (event volunteers)
• Manage the annual Volunteer Appreciation event in June
• Assist with client events and holiday gifts for client families 

Other

• Participate in and contribute to event planning and timelines and committee meetings
• Regular collaboration and courteous communication with volunteers, Clearbrook colleagues, event committees and attendees
• Work closely with Development & Marketing team members to contribute to overall department & organization success.
• Committed to Clearbrook’s mission; Responsible for maintaining a solid understanding of Clearbrook and its mission and accurately and positively representing Clearbrook in the community.
• Responsible for attending and actively participating in internal/external committee meetings as directed.
• Complete mandatory annual training
• Responsible for other duties as identified by the Vice President of Development & Marketing and/or the Director of Special Events. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Qualifications:

Education:

Minimum: A B.A. or B.S.

Preferred: A B.A. or B.S. Degree in Communications, Hospitality, or Non-profit management is preferred.

Experience:

Minimum:

• Event management experience with strong verbal and written communication skills
• Project management and event planning experience is required
• High attention to detail and organizational skills required
• High energy, flexibility and willingness to take on new projects and initiatives as assigned

Preferred:

• Fundraising/special event development experience in a non-profit organization
• Raiser’s Edge and/or GiveSmart experience preferred
• Volunteer experience and/or management preferred