Proposal Manager I

We are currently recruting for a Proposal Manager I to join our growing Global team. This is a role within our Early Development team, so we are looking for someone with Early Development and Industry experience. This is a remote US based role or office based role.

Duties include -

• Owns all aspects of the appropriate proposal process (text, quote, budget, and/or response to Requests for Information [RFIs]) for assigned opportunities (inclusive of managing opportunities under general supervision, establishing clear timelines, meeting client requirement, and suggesting solutions for obstacles) 
• May (based on business unit and/or team expectation) be responsible for managing opportunities of low to medium complexity 
• May (based on business unit and/or team expectation) support integrated opportunities (i.e., spanning across multiple Business Units) 
• Reviews and analyzes RFI and/or Request for Proposal (RFP) documents to ensure adequate information for budget, proposal and/or response preparation is provided. Follows up with appropriate contact for additional information as required. 
• Identifies and resolves issues around client enquiry requirements and Covance capabilities with support 
• Organizes and facilitates of strategic and operational calls related to the opportunity 
• May work across the organization in matrix environment across multiple time-zones and locations to lead the process and complete deliverables 
• May liaise with third party vendors/vendor managers for provision of quotations and/or information where required 
• Prepares high quality and accurate documents in accordance with agreed strategy and Sponsor requirements and expectations under the pressure of changing timelines 
• Supports facilitating internal and external opportunity management negotiations (i.e. pricing, process, resources, timelines, etc.) as needed 
• Ensures timely delivery of assigned deliverables 
• Is responsible for resolving of issues/challenges and informing Manager; may seek Manager’s advice for complex issues/challenges 
• Performs timely and accurate data entry into departmental and/or corporate databases/systems as appropriate 
• May (based on business unit and/or team expectation) support client-facing and senior management-facing activities surrounding assigned opportunities as needed, including supporting preparation, attendance, or leading applicable preparation and meetings 
• Maintains appropriate knowledge of the technical and regulatory environments 
• Identifies and participates in ways to improve the efficiency and quality of processes and the resulting deliverables 
• May (based on business unit and/or team expectation) contribute to assigned client relationship improvement activities and implementation 
• Performs quality control activities per the appropriate process/requirements 
• May (based on business unit and/or team expectation) support hosting sales-focused inbound client visits 
• May (based on business unit and/or team expectation) be responsible for coordinating on-boarding activities for new starters, including working directly with the management staff to ensure proper on-boarding 
• May (based on business unit and/or team expectation) be expected to contribute to content library by submitting new content or updates to existing content, using the official content submission process 
• Completes other appropriate duties, as assigned by the manager, which require similar skills in accordance with business needs and common sense.

Education/Qualifications:

• Bachelor’s degree required in related field or equivalent work experience

Experience:

• Minimum 4 years of experience in budget and/or text development, or an equivalent combination of education and CRO/pharma/other related experience to successfully perform the essential job duties 
• Early Development experience and Industry experience is a MUST 
• Excellent customer service skills, attention to detail and ability to be persistent while maintaining tact 
• Demonstrated computer skills – requires excellent MS Office experience (specifically Excel, Word, Outlook) 
• Knowledge of proposal management software applications (e.g., Salesforce.com, Qvidian, Proposal Automation applications) is preferred 
• Demonstrated text editing and writing skills (based on business unit and/or team expectations) 
• Demonstrated ability to plan, multi-task and prioritize 
• Demonstrated teamwork, communication (written and verbal), and organizational skills 
• Proven ability to work independently 
• Ability to work to deadlines 
• Strong analytical skills 
• Ability to communicate appropriately and effectively with internal stakeholders, clients and Covance senior management 
• Positive attitude and sense of urgency 
• Possesses an ability and willingness to work across Business Units 
• Ability to work irregular and/or extended hours as needed to meet the client’s proposal deadline.