Events Coordinator

Are you ready for a career you can BELIEVE in?

• Do you have a strong belief in the 2nd Amendment?
• Do you support the natural-born right to armed self-defense?
• Do you believe in the mission of the U.S. Concealed Carry Association (USCCA)?

Delta Defense, LLC is the private company that provides Marketing, Operations and Customer Service for the USCCA.

The USCCA helps responsible Americans avoid danger, save lives, and keep their families safe. Learn more about the USCCA at https://www.usconcealedcarry.com/

Position Summary:

Ready to make an impact with your organizational skills? As an Events Coordinator at Delta Defense, your impact will span event planning, managing logistics, and handling administrative tasks for various events.

You will engage directly with members and prospects, creating memorable experiences throughout the year. Excellent customer service skills are a must, and you'll need to be agile as this role requires the ability to work flexible hours, including evenings and weekends, based on event schedules.

Watch your creativity come to life when you put the finishing touches on the set at each event. Your passion for connecting with like-minded professionals in both B2B and B2C environments is what keeps you in this space. If you’re looking to join a team of kick ass collaborators, we’d like to hear more from you.

Essential Duties and Responsibilities:

• Manage event documentation, including the company Event Calendar, Executive Summaries, and the Events Scorecard.
• Provide on-site support during events, from pre-planning to load out, ensuring accuracy, professionalism and consistent brand representation.
• Coordinate supplies, packing lists, and shipments to ensure materials arrive at events on time and are promptly returned, inventoried, and stored.
• Collect after-event feedback and use the insights to improve the event planning process and help inform future executions. 
• Execute booth set-up and tear-down as needed.
• Organize and track event material inventory (onsite and external storage).
• Facilitate staff registrations, housing, food, and travel arrangements.
• Communicate with internal and external stakeholders to determine event details and requirements, goals, and requests.
• Create and maintain internal communications.
• Coordinate meetings for planning and execution of events.
• Assist with contracts, budget management, reconciliation, and invoicing.
• Maintain a professional attitude and appearance as you represent the USCCA brand.
• Sell USCCA memberships at annual nationwide events.

Required Education/Experience/Skills:

• High school diploma or GED.
• Bachelor’s degree in business, marketing, events, or related field, or equivalent experience.
• At least 2+ years of experience in event planning and execution.
• Required to pass and maintain Producers Property and Casualty License. Paid training is provided for all hires.
• Sales-oriented professional with the ability to work independently or as part of a team.
• Ability to travel up to 50% throughout the U.S. and work outside traditional office hours.
• Experience with event contracts.
• Experience working in a highly collaborative role with multiple stakeholder groups.
• Proven ability to communicate and work effectively with a diverse range of people at all levels and functions of the organization.
• Detail-oriented, proactive problem solver with excellent verbal and written communication and conflict-resolution skills.
• Ability to exercise tact and discretion in dealing with the public.
• Proven ability to self-direct and be resourceful.
• Skilled at working in a fast-paced, dynamic environment and on multiple projects simultaneously.
• Ability to work under pressure and meet deadlines. Proficient in Google Suite/Microsoft. 
• Expertise with Google Sheets/Microsoft Excel.
• Demonstrates the Core Values of Delta Defense, LLC.

Location and Travel:

• This position is based at our corporate headquarters in West Bend, Wisconsin.
• Ability to travel up to 50% of the time (U.S. only). This role requires domestic travel on average 1-2 times per month with duration usually not more than 1 week at a time; subject to change based on the calendar and event requirements, with some work outside of traditional office hours. All travel accommodations are paid for by the company.

Physical Demands:

• Must be able to work on your feet for extended periods of time. Must be able to regularly lift up to 50 pounds.

Anticipated application close date: November 15, 2024

Why YOU should Work at Delta Defense!

• 23 Days of Personal Time Off, 8 company holidays, plus paid day of volunteer service annually
• Personal protection, fitness, and home office reimbursement program ($500 annually)
• Robust insurance coverage options: Medical, Dental, Vision, HSA, FSA, Life, STD, LTD, & Pet Insurance
• Complimentary USCCA Elite membership & store discounts
• Nationally recognized in 2023 and 2024 as a Newsweek Top 100 America’s Most Loved Workplace Top Workplaces USA award in 2022!
• Named on Inc. 5000 “Fastest Growing Private Companies” list 13 years in a row!
• Milwaukee Journal Sentinel “Top Workplace” award 7 years in a row!
• Milwaukee Business Journal “Best Place to Work” award 6 years in a row!
• We are a fun, fast-paced, and rewarding place to work and grow!

Benefits can be reviewed at: https://www.deltadefense.com/careers

PM19