Assistant Events Manager

• Would working alongside creative teammates and inspiring leadership motivate you to jump out of bed and bring events to life?
• Could you love your job if the company you work for had a culture that was more supportive, positive, and nurturing?
• Now that we have your attention, read on.

Position Summary:

Make that positive change you’ve been pondering and hop on a proverbial rocket ship. At Delta Defense, as an Assistant Events Manager, you’ll play a pivotal role in event planning, strategy, logistics, and administrative tasks, all while creating unforgettable experiences for our members and prospects.

This isn't your typical events role—it's forward facing, dynamic and exhilarating! Your excellent customer service skills and agility will shine as you adapt to working flexible hours, including evenings and weekends, to bring each event to life. You will engage directly with members and prospects, creating memorable experiences that deliver unforgettable impact.

Watch your creativity soar as you add those final touches that bring our events to life. Your passion for connecting with like-minded professionals in both B2B and B2C environments will be your driving force. If you're eager to join a team of kick ass collaborators, we want to hear from you!

Essential Duties and Responsibilities:

• Assist with asset creation and distribution for pre-, at-, and post-event requirements to support the strategic event marketing plan. Partner with internal contacts to track postings and results.
• Research and propose industry and tertiary events that align with the organization's strategic direction for consideration in the annual plan.
• Maintain accurate and organized records of events including the Company Event Calendar, Executive Summaries, and the Events Scorecard.
• Coordinate supplies, packing lists, and shipments to ensure materials arrive at events on time and are promptly returned, inventoried, and stored. Organize and track event material inventory (onsite and external storage).
• Handle staff registrations, housing, food, and travel arrangements.
• Coordinate and lead meetings with internal and external stakeholders to determine event details, requirements, goals, and requests.
• Provide regular, timely updates while working closely with internal teams and external vendors to ensure seamless event execution and alignment on objectives.
• Prepare post-event reports and gather feedback to improve the event planning process and help inform future events.
• Provide feedback and timely resolution with contract negotiations, budget management, reconciliation, and invoicing.
• Booth set-up and tear-down as needed.
• Represent the USCCA brand by selling memberships at various events nationwide throughout the year.
• Maintain a professional attitude and appearance that aligns with our established expectations.

Skills/Abilities/Experience and Education Requirements:

• High school diploma or GED required.
• Bachelor’s degree in business, marketing, events, or related field, or equivalent experience.
• At least 2+ years of experience in event planning and execution.
• Sales-oriented professional with the ability to work independently or as part of a team.
• Experience with event contracts.
• Experience working in a highly collaborative role with multiple stakeholder groups.
• Proven ability to communicate and work effectively with a diverse range of people at all levels and functions of the organization. 
• Detail-oriented, proactive problem solver with excellent verbal and written communication and conflict-resolution skills. 
• Ability to exercise tact and discretion in dealing with the public.
• Proven ability to self-direct and be resourceful.
• Skilled at working in a fast-paced, dynamic environment and on multiple projects simultaneously.
• Ability to travel up to 50% throughout the U.S. and work outside traditional office hours.
• Ability to work under pressure and meet deadlines. 
• Proficient in Google Suite/Microsoft. Expertise with Google Sheets/Microsoft Excel.
• Required to pass and maintain Producers Property and Casualty License. Paid training is provided for all hires.
• Demonstrates the Core Values of Delta Defense, LLC.

Location and Travel:

This position is based at our corporate headquarters in West Bend, Wisconsin. Ability to travel up to 50% of the time (U.S. only). This role requires domestic travel on average 1-2 times per month with duration usually not more than 1 week at a time; subject to change based on the calendar and event requirements, with some work outside of traditional office hours. All travel accommodations are paid for by the company.

Physical Demands:

Must be able to work on your feet for extended periods of time. Must be able to regularly lift up to 50 pounds.

Why YOU should Work at Delta Defense!

• 23 Days of Personal Time Off, 8 company holidays, plus paid day of volunteer service annually
• Personal protection, fitness, and home office reimbursement program ($500 annually)
• Robust insurance coverage options: Medical, Dental, Vision, HSA, FSA, Life, STD, LTD, & Pet Insurance
• Complimentary USCCA Elite membership & store discounts
• Nationally recognized in 2023 and 2024 as a Newsweek Top 100 America’s Most Loved Workplace Top Workplaces USA award in 2022!
• Named on Inc. 5000 “Fastest Growing Private Companies” list 13 years in a row!
• Milwaukee Journal Sentinel “Top Workplace” award 7 years in a row!
• Milwaukee Business Journal “Best Place to Work” award 6 years in a row!
• We are a fun, fast-paced, and rewarding place to work and grow!

Benefits can be reviewed at: https://www.deltadefense.com/careers

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